When you lead a team, you need to get the multiple members of your staff to work towards a common goal to complete your project. Keeping the goals forefront in their mind while encouraging their continued education can ensure that your employees will get the job done on time and within budget. Here are a few ways to motivate those that work for you.
When you bring your team together for a project, set goals, deadlines, and budgets for your staff to follow. Be strict with them about meeting these requirements.
Detail when your project is due, what money can be spent on it, and what is expected from your team before you start. Record this information on a document or email and send it to those who work for you. Be sure that they understand what you are asking from them and follow up to see their progress on their part of the project.
It is also advisable to remind them that your managers and those who run the company are expecting these items from them as well for added incentive that they get their tasks done. Keep the avenues of communication open between you and your employees and between each other as well. If you feel that there is discord among them, intervene as soon as you can to smooth things over so that you prevent everyone from falling behind on the work.
To stay on course, your team must be motivated to get the job done. If you have a diverse workforce working on one common task, there will be a few that will only do what is required of them with little effort. Talk with each member of your staff to find out what their ambitions are and what they have a passion for. Help them understand that their part in the group is vital for success and that together you can accomplish much.
Evaluate the workspace they are in and make the accommodations they need to be the best. This might range from controlling the temperature or light in the room, keeping the space quiet, or making sure there is a treat for your employees to munch on. Offer your help when someone on your team needs it. If a couple of employees disagree, work with them until they are back on the same page then encourage them to work together. Most of all, ensure that the entire team knows what the goals of your group are and that they embrace their part of your project.
Staff members who understand all the aspects of your project feel comfortable working on their assignments and can complete them efficiently and completely. The way you can be sure that they can do this is by educating them. Encourage your employees to increase their knowledge of their positions.
This can be done through continuing education courses or through subject-specific workshops and seminars that focus on what you are working on at the time. If you put on the class yourself, print and distribute material to them on the material you plan to teach. This gives them something to refer back to when they need it.
If your employee expressed the desire to take college courses, help them find a school to do this. Contact the Human Resources department to see if they have tuition reimbursement for students taking classes. Refer your staff member to them if they do so that their bills can be covered. The more that employees know, the more that they can contribute to your project.
While encouragement can urge your employees to try harder, you might need to offer more to get true involvement from them. Starting a rewards program can show those that are on your team that you are invested in their success as well as the overall achievement as a team. This can be as simple as an announcement to those in your facility of a job well done.
You can also consider a contest type incentive that allows them to compete with others for a prize. Their points from completing a certain amount of work can go towards anything personal, including gift cards for clothes and shoes. Another option for you would be to bring in treats or order lunch into the office if the group as a whole reaches a milestone in the project ahead of the scheduled time. Extra money in their paychecks will give your staff the motivation to complete their tasks to their best effort as quickly and thoroughly as they can. Rewards show them that they are valued by you and the company and give them something additional to strive for.
Despite the incentives that you offer to keep your team motivated, you will have those that will still lag behind. Create a system of metrics to monitor everyone’s progress so that you are aware of how much work each member is doing and where they are in their part of the project.
If you do have one or two that have issues finishing what you have given them, sit down with them and inquire what is happening. They may have difficulty understanding what is needed from them or they may need more education to know what they are supposed to do. If they need help, do what you can to offer it to them to get them back on track.
However, if the employee has little desire to do the task, you may have to reassign one to them that they will find interesting. You may also need to reprimand them for their lack of initiative and remind them that you are keeping track of what they do. This might motivate them to try harder and prevent the extra workload from falling to those who are finishing what is given to them when they are supposed to. Being on top of your team’s performance will keep everyone on task while maintaining a positive attitude among your staff.
To be successful at what you do, you must have the equipment, people, and materials to do the job. If you want your team to complete their portion of your project within the time frame required and on budget, you should give them what they need to do it.
This can include additional staff members to help out. These people that you bring in can sort forms, assemble databases of information that your group will use, or any other assignment that might be needed. Inquire from other departments if they have an employee that might be able to work with you for the length of the job. If your budget allows it, you can also consider hiring a temporary team member to assist you and your department for a few months.
There are many obstacles that keep your employees from working their hardest on the project that you have given them. Keeping the team motivated, whether it is done through accountability, education, rewards, or offering to get them additional help and materials, can help you and your staff succeed at your tasks and get your project done ahead of time and within the money allotted for it.
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